Wholesale and Distribution incurs the highest storage costs of any industry. Housing the large amount of products and materials needed to run a successful business is tantamount, and paper should not be adding additional storage burdens to an already overburdened industry. ECM and Workflow technology fits with the organizational structure and unique requirements of the wholesale and distribution enterprise to reduce DSO, improve profit margins and lower COGS and operating expenses.
Distribution & Wholesale Processes
Inventory Management
Properly forecasting inventory levels is a consistent challenge of any cost conscious wholesale/distribution center.
Essentials:
- Centralize all VRFQ, CQ, BOL and Testing/Verification data and documents
- Connect disparate silo’s and streamline communication across departments
- Integrate with existing key line of business applications such as QuickBooks, SAP or your MRP
- Gain insight into production timelines and improve forecasting
Rewards:
- Enable automatic notification of inventory levels and needs to perform at rate
- Reduce costs associated with being overstocked
- Meet optimal inventory levels
- Immediately notify customers of discounts to reduce stock levels quickly
Shipping & Receiving
Wholesalers/Distributors are challenged to keep storage and shipping costs to a minimum while still effectively meeting demand.
Essentials:
- Integrate with existing business applications, such as your ERP system
- All documents and data are organized into a centralized repository for easy storage, search and retrieval
- Streamline communication with external suppliers, retailers, etc.
- Automate your workflows based on specific business rules and value authority
Rewards:
- Eliminate bottlenecks for a quicker fulfillment of orders
- Achieve a simpler and more efficient communication process for RFQ’s, RFP’s and RFI’s
- Empower executives to make just-in-time purchasing decisions
Human Resources
Essentials:
- Integrate all structured and unstructured information
- Capture electronic and hard copies of information through a variety of sources
- Streamline workflow and automate tasks based on specific rules and values
Rewards:
- Fill critical positions quicker with the top talent
- Better manage staffing levels and respond to changing needs as they arise
- Bind various content types including certifications, I-9 forms, employee photos and more into a single case file
- Eliminate repetitive and manual tasks so workers can focus on value added activities
For more of the benefits in HR, visit our Human Resources Department.
Accounting
Essentials:
- Integrate all files types into a single repository
- One click access to all information in the organization
- Automate routine tasks to eliminate manual and redundant steps
Rewards:
- Better process visibility to allocate resources appropriately
- Respond quickly and easily to any shipping or receiving disputes
- Workflow visibility allows for enhanced budget planning
- Receive notifications and alerts so invoices and payments are never missed
For more of the benefits in Accounting, visit the AP/AR department.
Compliance
Essentials:
- A complete and transparent audit trail of all activity in the system
- A secure repository with granular permissions and controls
- Flexible system that requires no coding or IT support to manage
- Retrieve information quickly with dynamic linking and full text searching
Rewards:
- Satisfy auditors quickly and easily
- Enhanced support of processes that surround regulations
- Maintain the integrity of data and documents in the system over any time cycle
- Business can adapt to changing regulation requirements
